Buyer Onboarding Guide
Source quality products from verified Vietnamese suppliers with confidence
Why Source Through VICAIMEX?
Verified Supplier Network
All suppliers undergo rigorous verification ensuring quality, legitimacy, and reliability.
Competitive Pricing
Direct factory connections eliminate middlemen, giving you the best prices.
Quality Assurance
Suppliers certified with international standards (ISO, HACCP, FDA, CFIA).
Expert Support
Our team assists with sourcing, verification, and trade facilitation throughout the process.
How to Source - Step by Step
Tell us what you're looking for
Complete our detailed sourcing request form specifying product requirements, quantities, certifications needed, target prices, and delivery timelines. The more specific you are, the better we can match you.
Our team leverages strong partner ecosystem to source
VICAIMEX team searches our verified supplier database and strong partner ecosystem to identify best-matched suppliers. We verify capabilities, certifications, and track records.
Evaluate proposed suppliers and quotations
Receive detailed supplier profiles, product specifications, certifications, and quotations. Review factory information, certifications, and past export experience.
We help verify quality and legitimacy
VICAIMEX assists with factory audits, sample testing, certification verification, and reference checks. We can arrange factory visits and third-party inspections.
Finalize terms and complete your purchase
Our team facilitates negotiations, helps draft contracts, advises on payment terms, and supports logistics coordination. We guide you through the entire import process.
What You Need
Valid business registration in Canada or USA
Import license (if required for your product category)
Clear product specifications and quality requirements
Understanding of relevant certifications (CFIA, FDA, etc.)
Realistic volume commitments and timelines
Frequently Asked Questions
Depending on product complexity, we typically present initial supplier matches within 5-7 business days. The entire sourcing process from request to first shipment usually takes 4-8 weeks.
Submitting sourcing requests is free. We charge a service fee only when a successful match is made and a deal is completed. Contact us for specific fee structures.
Absolutely! We encourage factory visits and can help arrange them. We can also coordinate virtual factory tours and third-party inspections.
Certifications depend on your product category and destination. For food products to Canada, CFIA approval is essential. For USA, FDA certification may be required. Our team can advise on specific requirements.
Payment terms are negotiated between buyer and supplier. Common methods include Letters of Credit, bank transfers, or escrow services. We can advise on secure payment practices.